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I sat in on a webinar last evening giving an update on the latest Data Protection advice. This note is just to bring eligible members of the Executive up to date.
Why eligible? Because some members of the local party committee do not get emails from this system. And to do so, they must be members of the local party and sign up to get local emails via the Membership System. For example Denis Mollison is happy to get emails from us locally but the main Membership System does not reflect this thus, any update I make here gets overwritten. Just signing up to get emails from our website may not count if you are a member, a persons details may be overwritten by Membership System updates. This means I have to amend the Membership System and that requires me to have express permission from the individual to make the change to "opt in".
The ICO audit that all political parties were subject to in September 2018 is not just changing the Fair Processing Notice rules, there will be other changes to come that are being worked through by the "new management" of the party.
The Data Protection Audit I conducted a few months ago will be done on an annual basis on all local parties independently of loca office bearers. I have still to fully follow up on that audit locally.
There is guidance available on the use of Zoom and WhatsApp. There is rough guidance on the use of GSuite (new approved source) but paid for versions only. There will be guidance issued on use of Slack in the near future.
A number of local parties have been found to be in breach of data regulations by not using BCC and/or sending emails out to more than 15 people using personal email accounts. It is suggested therefore, that office bearers do not use their own email accounts for local party business. By creating named office bearer accounts they can be easily transferred over to replacements when current post holders leave office.